Meeting Notes 6/22: I heart SF hunt details

Norma, Stella, Alissa (hooray for new members), Mila and Marina met at Marina's house and hammered out the details for our WAM sponsored treasure hunt. The highlights include a completed Photo Release form for participants to sign so that we can publish their images, an official Hunt Guidelines document, a press release and a registration e-mail that includes all of these. There is an e-mail saved in the drafts folder of our gmail account that can be sent out to interested parties just as soon as we nail down the payment link. Below is a summary of the details.

My apologies: Norma took some amazing notes that I some how failed to save before shutting down my computer so here's my helter skelter version:

Treasure Hunt Rules:

Open registration

Ready, set, go date: July 16 12pm

Registration fee (no refunds): $5/ individual or $10/team

How to register: register by e-mail, return photo release and payment

Registration details: name, e-mail, phone

Release form, able to use images in wam publications, etc.

Paypal? Google checkout? - Norma and Marina are on it

Teams or individuals? Yes, both allowed

Pictures formatted - details in guidelines form

Submissions deadline: July 24th midnight

How upload pics? Through dropbox, each participant emailed login for own folder

How judged? details in guidlines form

Day of show, participant check in time: 7-9pm, they sign release form in person

Crysal will be our MC

Time of announcing winners: 10pm

Don't show up, prize goes to runner up

Winners:

1st: featured on WAM website, trophy, WAM schwag

2nd: featured on wam website, trophy, WAM schwag

3rd: featured on wam website, trophy, WAM schwag

People's choice: book of winning pics, featured in InGen magazine, featured on wam website

Heart Trophies will be used

Advertisement:

Flyers? Yes, thanks Norma

Events - distributing flyers, talking it up, first Thurs and first Friday art crawl 7/1 and 7/2

Contact organizations

Sites

Interactive Project:

Norma will build a template map for SF that we can pin up on the wall and at the party, people can draw in all they heart about SF.

Important Dates

The next time we meet will be 7/1 and 7/2 to distribute flyers at art crawls

On July 6th, we will meet at Norma's for a craft day of making I heart SF buttons

Sunday July 25th viewing and judging party